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Accounts Receivable Billing Specialist

Irvine, CA
The Account Receivable Specialist’s primary goal is to ensure that billing of all product and service orders are done accurately and timely.  The position requires a helpful, proactive approach to developing and maintaining professional relationships with key internal partners in the Sales and Credit departments.  The A/R Specialist must communicate & follow up effectively and in a timely manner with sales team, enlisting the efforts of sales and senior management when necessary, to accelerate the billing process.
 
RESPONSIBILITIES
  • Review open orders for all accounts, focusing on ensuring that billings are matched to customer purchase orders
  • Process and issue invoices to clients based off of vendor shipment confirmations, proofs or delivery and/or signed customer time sheets for services, paying particular attention to revenue recognition rules
  • Identify and resolve order discrepancies, setup errors, as they pertain to open sales orders
  • Routinely interface with internal Sales and Credit departments to determine appropriate resolution to potential billing problems
  • Submit billings to clients via e-mail or mail with all required documentation
  • Process credit memos monthly with the appropriate reporting
  • Participate in team planning meetings and provide weekly and monthly reporting to A/R Supervisor
  • Proficient in Microsoft Office applications, including Word and Excel
  • Additional duties and responsibilities, as directed by management
 
QUALIFICATIONS       
  • High School Diploma and 2 years of experience in a corporate billing/collections environment
  • Proficient in Microsoft Office applications, including Word and Excel
  • Efficient and accurate typing skills for high-volume data entry
 
 
 
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